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    With new regulations for federal, provincial, state and municipal governments requiring that ‘public’ documentation must be made accessible, there is a need to have staff create such documentation. During this course students will discuss printed and digital requirements for public documentation and review the methods and features within Microsoft® Office to author these.

    Learning Objectives:
    Upon successful completion of this course, you will be able to:

    – Evaluate Word, Excel, and PowerPoint documents for accessibility

    – Use the tools within the applications to correct accessibility concerns

    – Modify the Quick Access Toolbar to include the accessibility checker

    – Properly convert your document to PDF and preserve accessibility formatting

    – Create ePub publications using WordToEPUB

    Target Student:
    This course is designed for students who have a working knowledge of Office products and a basic understanding of accessibility.

    Course Outline

    Section 1: Introduction to Accessibility

    – Understanding Accessibility

    – Accessibility for Ontarians with Disabilities Act (AODA)

    – The Accessible Canada Act (ACA)

    – WCAG Guidelines

    Section 2: Writing with Accessibility in Mind

    – Clear and Simple Writing Techniques

    – Sentence Structure and Word Use

    – Readability Statistics and Grade Level

    – Page Organization

    Section 3: Accessibility Checks

    – Clear Print Guidelines Test

    – High Contrast and Magnification Test

    – Screen Reader Test

    – Accessibility Checker

    Section 4: Accessibility and Word

    – Understanding Proper Document Structure

    – Understanding the Importance of Meta Data

    – Creating Accessible Word Templates

    – Working with Heading Styles

    – Using the Navigation Pane and Selection Pane

    – Formatting Text for Accessibility

    – Issues with Colour and Contrast

    – Creating Column, Section, and Page Breaks

    – Understanding How Spacing Affects Screen Readers

    – Inserting Images and Objects and Making Them Accessible

    – Avoiding Text Boxes and WordArt

    – Adding Accessible Tables and Restructuring Complex Tables

    – Creating Accessible Charts

    – Working with Auto Lists

    – Headers and Footers and Accessibility

    – Formatting Hyperlinks

    – Creating Accessible Forms

    Section 5: Accessibility and Excel

    – Creating Worksheet Summaries

    – Creating Contents/Index Pages

    – Working with Blank Columns and Rows

    – Table Formats

    – Creating Named Ranges

    – Creating a Logical Layout

    – Avoiding Merged Cells

    – Using Freeze Panes

    – Protecting your Spreadsheets

    – Accessible Chart Formatting

    Section 6: Accessibility and PowerPoint

    – Using Templates and Themes

    – Proper Slide Layouts

    – Working with Slide Masters

    – Best Selection of Fonts and Font Sizes

    – Working with Colour and Contrast

    – Adjusting Slide Reading Order

    – Avoiding Animations and Slide Transitions

    – Creating Audio Transcriptions and Video Captions

    – Converting PowerPoint to Other Formats

    Section 7: Planning for the Intended Output

    – Preparing the Document for PDF Conversion

    – Understanding the Impact of the Output Format on Workflow

    – Using the Acrobat Accessibility Checker

    – Opening the Acrobat Bookmarks Pane Automatically